Outsourced payroll services

Your trusted payroll partner

Let us help to make your life easier and your payroll more efficient.

Whatever your business we have a solution

Managing payroll in-house can take time and resources. There’s also a risk that mistakes can be made, leading to costly staff turnover and compliance issues. With Pay-Nex, it’s simple; whatever your business, you can be assured your payroll will always be handled in an accurate, timely and professional manner.

WHY PAY-NEX

Discover a more dependable approach

Watch our video to learn why Pay-Nex is the best choice for your business.

ACCOUNTANTS & BUSINESSES

Trust us to get it right

At Pay-Nex, we create bespoke payroll solutions tailored for every client. Our broad spectrum of specialist knowledge is matched only by our ability to work seamlessly with you as a fully outsourced service.

A proven process for success

Payroll is often seen as tiresome, complex, and heavy on detail…but we have a different perspective.

After years of working with businesses of every size and sector, we know exactly how to keep things simple. Our tried-and-tested process is proven to deliver the best possible outcome, every time.

Step 1

Around 16th of the month payroll process starts

Step 2

Enter changes and any new tax codes and student loan notifications for that month

Step 3

Email client for payroll date

Step 4

Raise any queries with the client

Step 5

Check any zero hours payments, holiday pay and overtime hours

Step 6

Check whether there should be any new pension scheme enrolments

Step 7

Finalise ready for processing the payroll

Step 8

Process the payroll for the month

Step 9

Send the reports to the client within 24 hours of receiving the payroll data

Step 10

Once approved or after 3 days make the payroll submission to HMRC

Step 11

Upload the pension contributions to the pension provider

Step 12

Upload the payslips to the employees via our ePayWindow portal

Step 13

Deal with any questions from employees as they come in

Step 14

If there are last minute changes go through the process again producing new reports and new payslips for those affected

Step 15

Mid month, the following month, send an email to the client reminding them of the HMRC Liability that is due by 22nd of the month

Step 16

Close the payroll ready for the following month

Frequently asked questions

We’ve been in the business long enough to know some of the questions you may have, but feel free to reach out to us for anything else you’d like to ask.

How secure will our data be?

In a word: Very. Pay-Nex is Cyber Essentials certified and we use the most advanced encryption software available.

Our systems and networks are independently tested every year by our IT partner, nTrust Systems.

What is included in your managed payroll service?

We can apply to HMRC for new payroll references, set up the payroll and the pension scheme, and process payroll and pension contributions.

Our charges include statutory payments, attachments of earnings, employee benefits, and apprenticeship levy, where applicable and we make monthly submissions to HMRC.

We also offer a secure portal for our clients and their employees.

How complicated will it be to move our payroll and pension scheme to Pay-Nex, and what is the process?

So long as we have the necessary details for a move from your provider to Pay-Nex, it is not a complicated process.

How do you handle complex monthly reporting?

There are hundreds of reporting options on our software, which enables us to choose the one that best reflects your management requirements.

If a particular report is not available, which is unlikely, we can create a custom solution.

How transparent is your pricing?

Our pricing is completely transparent. The price we quote is what we charge for the period of our agreement.

If there is something that falls outside of the normal payroll process, we will agree a quote in advance with you, so there are no surprises.

What are your costs?

Our charges depend on the size and complexity of the payroll. These are discussed during our fact-finding meeting.

Do you provide a secure portal for my employees to access payslips?

We offer a secure portal where our clients find their own payroll reports and the employees can access their payslips.

We also ensure that the PAYE liability is paid monthly and because our payrolls are bespoke. Any other details can be accommodated.

Do you provide P11Ds?

We currently provide P11Ds for any clients offering employee benefits, however during the 2026-2027 tax year we are hearing that P11D’s will no longer be acceptable and all benefits will need to be payrolled.

Do you offer an auto enrolment service, including pension contributions and completing Declarations?

Yes, we offer a complete auto enrolment service, as well as salary sacrifice pensions, and we keep our clients’ Declarations of Compliance up to date when the renewal dates come round.

We deal with several pension providers such as NEST, Smart Pension, Legal and General, Aviva, Royal London, Now Pension, and The People’s Pension, to name a few.

"Your knowledge in a complex and continually changing environment is fantastic, and the peace of mind which you provide, knowing that you will always make sure that I am compliant, is invaluable."

Chris Burton-Brown - Mylor Financial Management